Career Opportunity: Office Assistant

Prime focus of position

An Office Assistant provides secretarial and administrative assistance to the Authority’s functional Groups.

Main Responsibilities

  • Performs reception duties; and
  • Provides secretarial and administrative assistance as required and in accordance to office conventions or practices such as the photocopying, faxing and formatting of documents, maintaining diaries and the compilation of status and other reports;
  • Organises meetings and appointments;
  • Prepares routine letters and other correspondence as directed;
  • Prepares agendas and relative briefs / minutes;
  • Takes follow-up action on meeting decisions;

Other

  • General administrative and secretarial support.
  • Acquires office supplies and arranges service and support to equipment as required;
  • Recommends administrative procedures as required;
  • Offers advice on improvements to the secretarial and administrative support function;
  • Researches and recommends options on assigned projects;
  • Conducts any other related duties as may be assigned from time to time.

Qualifications / Skills Required

  • An O’level standard of education with good passes in Maltese, English & Mathematics plus 4 years office experience;  or
  • An A’level standard of education with passes in Maltese, English and Mathematics plus 2 years office experience.
  • Diploma in secretarial studies will be considered an asset;  
  • Organisational ability to provide quality secretarial support.
  • Good interpersonal skills.
  • Ability to work under pressure, independently and with minimal supervision to meet deadlines.
  • Demonstrated ability to communicate effectively in English language. Good knowledge of Maltese language will be considered an asset;
  • Excellent telephone skills.
  • Smart appearance.
  • Ability to work as part of a team.
  • Ability to organise own work, use initiative and tact and work with the minimum of supervision.
  • Proficient in Microsoft office applications particularly word, excel and power point.  
MCA Reference: 
Jobs Plus No: 31/2018
Vacancy Status: 
Public Call
Vacancy Closing Date: 
Saturday 14th July 2018