Career Opportunity: Senior Executive Coordinator

We are seeking an experienced, flexible, and dynamic person who will be a true 'right-hand person' with intelligence, a forward-thinking approach, commitment, and above all else, drive. You will be confident in your abilities and knowledge, and should be happy to share your experience to the benefit of the Authority. Reliability, attention to detail, and pride in your work will be integral parts of your work ethic. 

Prime focus of position

• The Senior Executive Coordinator is also accountable for all external and internal communications related to the CEO’s office including co-ordination and drafting of PQs, the CEO’s public relations, both verbal and non-verbal, and the perusal of speeches and press releases directly related to the CEO; 
• The Senior Executive Coordinator is responsible for liaising with all stakeholders to ensure that CEO’s communications are effectively addressed in a pro-active manner and that the CEO is well briefed on all relevant matters; 
• In conjunction with the respective project coordinators, the Senior Executive Coordinator will be responsible for developing and maintaining models (timelines, milestones, deadlines, etc.) to ensure that the programmes and initiatives are delivered on time, to budget, and to the required quality standard (within agreed specifications); &
• The Senior Executive Coordinator will also perform non-routine research and other administrative tasks related to the coordination and oversight of programmes and initiatives.

Main Responsibilities

• Acting as a coordinator for the CEO’s office and serving as liaison for units; coordinates activities and exchanges information;
• Personal Support to the CEO; Providing full PA service, possibly even after office hours and weekends, including diary management, appointments, preparing and dealing with correspondence, writing letters, proof reading, filing, setting meeting agendas, taking dictations, and meeting minutes; 
• Coordinating and managing conferences, bookings, travel arrangements, accommodation, and related matters; 
• Acting as first point of contact for the CEO and responding to incoming phone and email enquiries; 
• Producing presentation materials, meeting agendas, papers, and reports; 
• Working closely with the board members, management team, and members of staff to ensure the smooth operation of the CEO’s Office;
• Following up on action items as required by the CEO;
• Establishing project work plan and calendar or schedules; monitors, reviews and evaluates progress on programmes and initiatives;
• Devising and maintaining office systems, including data management and filing; &
• Any additional ad-hoc duties as required.

Qualifications / Skills required

• A related diploma (level 5) of education coupled with at least 6 years of proven work experience in similar post; or a related degree (level 6) of education with at least 3 years of proven work experience in similar post; or a related master’s degree (level 7) of education with at least 1 year of proven work experience in similar post; 
• Experience supporting a CEO or senior board member is highly desired; 
• Excellent written and verbal communication in Maltese and English languages; ‘A’ Level certificate in Business English will be considered as an asset; 
• Proactive with well-developed organisational skills; highly organised with strong time management skills and with a keen eye for detail;
• Excellent interpersonal skills; Tact and diplomacy, duty of care, and sensitivity to the highest levels of confidentiality and integrity;
• Preferably have knowledge of the mission and mandate of the Authority and the sectors it regulates;
• Technically proficient in the latest suite of office automation tools; Strong MS Office required; 
• Demonstrated willingness to be flexible and adaptable to changing priorities;
• Ability to multi-task, work under pressure, and work efficiently with senior management; &
• Professional, conscientious, and proactive approach.

The MCA is an equal opportunities employer.

Candidates should send their CV and covering letter by post or by email at vacancies@mca.org.mt

For more information, please contact our Human Resources team on +356 21336840.